Your source for
School-Located Influenza Vaccination Clinic information and resources
1-3 Months Prior to School-Located Influenza Vaccination (SLIV) Clinic
- Print all materials—parent letters, consent forms, vaccine information sheets, posters, and flyers
- Implement PR campaign
- Inform local media of clinic start dates
- Distribute posters and flyers
- Provide information to local churches for pastors to inform community during services
- Provide consent forms to physicians’ offices for promotion of program during summer physicals
- Attend community and school-related events to promote program—utilize volunteers at back-to-school nights, meet-the-teacher days, open-house nights
- Immunization Committee
- Begin distribution of consent forms to schools
- Set deadline for consent form return
- Determine who will be responsible for collection of consent forms from schools (school nurse, health department nurse, Immunization Committee member)
- Develop timeline for school principals
- Planning
- Designate an owner to collect and consolidate consent forms
- Inform staff about the program and how to read the consent forms
- Do NOT throw out or turn away any consent forms
- Immunization Committee to notify who will be responsible for checking each child’s eligibility
- Consent form distribution
- Utilize phone system to send message to parents informing them of the program and the need to return consent forms by due date
- Place consent forms on school websites/county websites with a link to CDC website
- If e-mail system is utilized by school, send e-mail to parents informing them of the program and the need to return consent forms by due date
- Send another message 2 days before the clinic is scheduled for your school
- Inform staff about how to interpret program consent forms
- Do NOT throw out or turn away any consent forms
- Planning
- Organize billing binders for each separate school. Binders can be the single reference information sources for everyone involved in the Buy-and-Bill process. As consent forms are collected from schools, they can be placed in the binder. The binder should have a section for children needing a second dose and a section for all other consent forms. These binders will contain sensitive individual personal and health information and are therefore subject to applicable privacy laws and regulations.
- Begin printing all necessary materials (consent forms, Vaccine Information Statements [VISs], etc.)
- PR Campaigns begin using local media, school newsletters, county PHD flyers
- Steering Committee meeting to go over protocols (vaccine storage and handling, number of nurses/clinics, sharps containers needed, etc.)
- Make sure vaccine supply is ample and available and that you have a back-up plan in case of emergency
The information contained on TeachFluALesson.com is provided for educational purposes only and should not be considered reimbursement or legal advice. This information is not intended to serve as the primary or sole basis for planning your program and use of this information does not guarantee results. The information must be customized to reflect your program’s specific circumstances to ensure compliance with any legal and policy requirements applicable to your initiative. The information is not intended to be a substitute for or an influence upon the independent, clinical judgment of the healthcare professional overseeing your vaccination initiative.