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School-Located Influenza Vaccination Clinic information and resources
Weeks Leading up to School-Located Influenza Vaccination (SLIV) Clinic
- Immunization Committee
- Determine who will collate consent forms by grade or teacher/homeroom teacher in alphabetical order
- Review consent forms for eligibility of vaccination (LAIV and TIV) to determine how many doses of the vaccines should be allocated per school
- Send home ineligibility letter, if applicable
- Prepare a letter to go home in response to incomplete consent forms
- Plan for a “last chance” notice to go home with students who have not returned consent forms
- Schedule volunteers to staff each clinic (clinical and nonclinical)
- Invite media to cover SLIV clinic
- Develop an “all clear” list for all consented medically eligible children
- Day of
- Create name tag for each student, provide to schools and ask teacher to put on students
- Arrive 30 minutes prior to clinic
- Keep clinics on schedule
- Account for vaccine use and removal of waste
- After
- Develop report for input into state registry
- Appropriate staff enters information into the vaccine registry
- 2 weeks from the date of the SLIV clinic
- Screen forms and contact parents if necessary
- Day of the SLIV clinic
- As doses are administered, update consent forms with the appropriate vaccine information, including lot numbers and date of administration
- Place consent forms back into school-specific binder
- Place consent forms of students in need of second dose into a separate section of the binder
- Return binders to the public health department after the clinic is complete
- After the SLIV clinic
- After entering vaccination information into the registry, hand off binders to clerical/billing department for claims to be filed with appropriate payers
- Ensure billing department has all codes needed for vaccine and administration reimbursement
- These binders will contain sensitive individual personal and health information and are therefore subject to applicable privacy laws and regulations
- Train nurses on storage, handling, and administration
- Ensure vaccine is in stock and ready to deliver on the day of the SLIV clinic
- Visit school sites to map out vaccination areas
- Take nurses through a practice session to note and address any potential challenges
The information contained on TeachFluALesson.com is provided for educational purposes only and should not be considered reimbursement or legal advice. This information is not intended to serve as the primary or sole basis for planning your program and use of this information does not guarantee results. The information must be customized to reflect your program’s specific circumstances to ensure compliance with any legal and policy requirements applicable to your initiative. The information is not intended to be a substitute for or an influence upon the independent, clinical judgment of the healthcare professional overseeing your vaccination initiative.